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Question: What items of information do you need before you can approve an invoice for payment?

Answer: 1. Have the goods been received in good order ?

2. Is the quantity/price correct ?

3. Were you expecting any discount ?

4. Is the delivery charge correct ?



Category Accounts Payable Interview Questions & Answers - Exam Mode / Learning Mode
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Question: What items of information do you need before you can approve an invoice for payment?


Answer:

1. Have the goods been received in good order ?

2. Is the quantity/price correct ?

3. Were you expecting any discount ?

4. Is the delivery charge correct ?
Source: CoolInterview.com


1. Rates to be tallied with Purchase order.
2. If tallied with our PO,make MRNs (Material receipt Note) will be prepared by Stores)
3. On the Basis of MRNs+Bills Value will be tallied then we make payment to Supplier Source: CoolInterview.com

Answered by: Y S S PRASANNA KUMAR | Date: 11/21/2008 | Contact Y S S PRASANNA KUMAR Contact Y S S PRASANNA KUMAR

The steps we would take before paying the invoice:-
1.receipt the delivery note
2.chk the goods with our PO
3.Quanity of receipt of goods
4.Chk the bill amount have it verified by our PO
Source: CoolInterview.com

Answered by: kavita rohilla | Date: 2/2/2010 | Contact kavita rohilla Contact kavita rohilla

After verifying the basic details like rate, qty and quality, we need to check the fund availability to make the payment for an invoice Source: CoolInterview.com

Answered by: Sarala | Date: 2/26/2010 | Contact Sarala Contact Sarala

Things to be noted before paying an invoice are:
1. Check whether it is a tax invoice.
2. Whether invoice has PO and its copy (po is must in case of huge payment).
3. Resp. parts or part no.s with their resp. prices shd be checked and matched.
4. An approval (from an app.person)whether the parts have been recd.
5. Check for any discount and proceed with the payment.

Source: CoolInterview.com

Answered by: N.S.Sridevi | Date: 3/23/2010 | Contact N.S.Sridevi Contact N.S.Sridevi

The steps we would take before paying the invoice:-
1.receipt the delivery note
2.chk the goods with our PO
3.Quanity of receipt of goods
4.Chk the bill amount have it verified by our PO
Source: CoolInterview.com

Answered by: Nayan | Date: 4/1/2010 | Contact Nayan Contact Nayan

Foll.points need to be kept in mind before approving invoice for payment.

1.Ensure that the Invoice rate and Quantity are in line with PO rate and Quantity.

2.Goods received Note and Delivery challan need to be verified.

3.Tax portion in the invoice need to be correlated with PO.

4. In case partial goods are received then part-payment need to be made. Source: CoolInterview.com

Answered by: Rajendran | Date: 5/20/2010 | Contact Rajendran Contact Rajendran

1.what purchased order we r given, that total goods recived r not in correct order once check.
2.goods qty,and vat persentage check.
3.any stock returens is there one check
4.take debits
5.pay the invoice amount Source: CoolInterview.com

Answered by: Swathi | Date: 7/1/2010 | Contact Swathi Contact Swathi

1.check Have the goods been received in good order ?

2. check receipt the delivery note
3. chk the qty, rate with our PO condition
4.Tax invoice should print in top of bill
5.pan card no, service tax no, excise, vat no should print on bill,
6.declaration of sales tax also print on bill
7.check the taxation protion with our p.o
8.Check for any discount and proceed with the payment Source: CoolInterview.com

Answered by: shashikant | Date: 9/2/2010 | Contact shashikant Contact shashikant


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